Cleaning Recurring contracts, three crews, one board
Same clean, every visit. Whoever is on the crew.
Recurring contracts that schedule themselves, checklists that make every visit identical, and a customer portal that ends the "was anyone here today?" call. Cleaning business software that scales past you.
14-day free trial. No credit card required.
| Quote number | Job Title | Contact | Status | Sent | Read | Printed | |
|---|---|---|---|---|---|---|---|
| 0012 0021 | Weekly cleaning | Annie Lemieux | Accepted | — | |||
| 0031 0022 | Weekly cleaning | BHL Construction | Accepted | — | |||
| 0033 0023 | Weekly cleaning | Robert Gagnon | Accepted | — | |||
| 0025 0024 | Weekly cleaning | Sophie Bélanger | Accepted | — | |||
| 0016 0025 | Weekly cleaning | David Chen | Accepted | — | |||
| 0002 0026 | Weekly cleaning | Garage Lapointe | Accepted | — |
| Work order | Contact | Service | Status |
|---|---|---|---|
| 0012 0040 | Annie Lemieux | Weekly cleaning | Not scheduled |
| 0031 0041 | BHL Construction | Weekly cleaning | Not scheduled |
| 0033 0042 | Robert Gagnon | Weekly cleaning | Not scheduled |
| 0025 0043 | Sophie Bélanger | Weekly cleaning | Not scheduled |
| 0016 0044 | David Chen | Weekly cleaning | Not scheduled |
| 0002 0045 | Garage Lapointe | Weekly cleaning | Not scheduled |
Schedule them from the Calendar: drag each one onto a crew and a time.
| Contact | Work order | Job Title | Job Status |
|---|
Built for cleaning businesses
The parts of the job the office does by hand today
Five things that stop being someone's evening once they run in Plannit.
Three crews, one calendar, no group text
See every crew's day side by side. Move a job from one crew to another and both phones update. A crew member calls in sick: drag their stops to the others and the customers are told automatically.
Hours tracked from the punch clock
The mobile punch clock and GPS record who was where, for how long. Payroll comes from the record, not from memory.
Contracts approved online
Quote, approve, sign and pay the deposit from the customer's phone.
Invoiced on completion
Recurring contracts bill themselves; one-offs bill when the crew marks done.
A new commercial contract
From the walkthrough to the first renewal
What a medical office contract looks like in Plannit, week by week.
- Day 1Walkthrough quoted
Rooms, frequency and add-ons priced from your list. The quote is approved on the manager's phone before you're back at the truck.
- Day 1Visits generated
Twice-weekly visits land on the calendar for the year, assigned to the nearest crew.
- Each visitChecklist closed
Every room ticked, photos where it matters, hours logged by the punch clock.
- Month endInvoiced automatically
One invoice for the month with every visit listed. Paid by card or bank transfer from the portal.
- Month 12Renewal offered
One click sends next year's contract with the new price. Approved online.
On site
Quality control the customer can see
Room-by-room checklists, photos on the visit and a report in the portal. When a customer asks whether the boardroom was done, the answer is already there.
- Per-site checklists with special instructions
- Crew notes and photos on the work order
- Visit report visible to the customer
Floors mopped and disinfected · exam rooms 1 to 4Floors
Washrooms restocked · paper, soap, sanitizerRooms
Alarm code and key box on the address · lights off at 9 p.m.Note
The next visit starts from what this one did
Spreadsheet or Plannit
Where the hours go
The same week, two ways of running it.
| The task | With a spreadsheet and texts | With Plannit |
|---|---|---|
| Dispatching three crews | A group text every morning | Drag and drop, phones update |
| A crew member calls in sick | Twenty minutes of calls | Move the stops, customers notified |
| "Was anyone here today?" | Call the crew, call back | Visit report in the portal |
| Month-end invoicing | An evening of retyping | Contracts bill themselves |
| Payroll | Paper timesheets | Punch clock record |
Scroll sideways on small screens.
Plans
Which plan does a cleaning company need?
Small crews run on Pro. Premium adds routes, GPS, contract renewals and accounting sync.
Pro · $49/mo
3 users. Recurring contracts, dispatch, reminders, quotes, invoicing and online payments.
Premium · $109/mo
Everything in Pro, 5 users. Renewals in a batch, routes and GPS, QuickBooks sync, custom fields.
Create your account
Set up before your next job
Enter your email to create the account. A real person helps you get started.
- 14-day free trial
- No credit card required
Questions
Before you switch
Can I set different checklists for different sites?
Yes. Each address carries its own checklist and instructions. The crew sees them on every visit to that site.
How does recurring billing work?
Recurring contracts invoice on the schedule you set: per visit, weekly or monthly. One-off jobs invoice when the crew marks them done.
Can customers see what was done?
Yes. Visit reports with the checklist and photos are in the customer portal, along with invoices and payments.
Is there a free trial?
Every plan starts with a 14-day free trial. Quotes, scheduling, invoicing and the portal are on every plan; recurring contracts start on Premium and texting is an add-on.